Intrument Bank

FAQs and Guidelines

FAQs

  • BDRS members are eligible to apply for all instruments available in the bank. If you are not currently a member, you may submit a membership application in conjunction with your instrument loan application. Schools and music hubs may also apply for short-term loans of specific instruments (e.g., Howarth Junior and S10 Oboes) to support oboe programmes and recruitment events.

  • To apply, please complete the application form and submit it before the deadline (15th August 2026 for the first round of applications).

  • Loan periods are typically one year from the date the instrument is received. Extensions for a subsequent years may be requested on a yearly basis. Short-term loans for events or recruitment programmes may last a few weeks. Specific loan terms will be confirmed upon approval of your application.

  • There is no fee to borrow an instrument; however, borrowers are responsible for obtaining instrument insurance, as well as covering any repair or maintenance costs arising from misuse or damage during the loan period.

  • Applications are reviewed by the BDRS Instrument Bank Committee based on several criteria, including the applicant’s need, the intended purpose for the instrument, and its potential impact (e.g. enabling access to double reed playing).

  • Borrowers are responsible for ensuring the instrument is insured during the loan period and during transit between BDRS and the loanee. In case of damage or loss, you must immediately inform BDRS and follow our guidance on repair or replacement.

  • If you no longer require the instrument, please notify BDRS as soon as possible to arrange its return and make it available for other applicants. Instruments must be returned within two weeks of the loan period ending unless an extension has been approved. Borrowers are responsible for ensuring the instrument is returned in good condition, barring normal wear and tear.

  • We welcome donations of instruments! Please contact the BDRS Instrument Bank Manager, Stephen Fuller (stephenfuller@bdrs.org.uk) with details about the instrument you would like to donate.

  • Yes, the Instrument Bank will expand over time, and new instruments will be made available in future application rounds. Keep an eye on the BDRS website and newsletters for updates.

Guidelines

  • Before receiving an instrument, successful applicants must sign a loan agreement outlining their responsibilities, including proper care, maintenance, and timely return of the instrument.

  • Applicants must be current BDRS members in good standing at the time of the application or may join as members when submitting their loan application.

    • Loan periods are typically for one year.

    • Extensions for an additional year may be requested by submitting a written request to BDRS no later than 60 days before the end of the loan period.

    • Short-term loans for specific programmes (e.g., recruitment events) may be arranged for shorter durations regarding beginner instruments.

    • Borrowers are responsible for maintaining the instrument in good repair. Regular cleaning and minor adjustments should be performed as needed.

    • Any significant repairs or maintenance issues must be reported to BDRS for guidance before proceeding.

    • Regular maintenance (e.g. cleaning and minor adjustments) is the borrower’s responsibility.

  • Borrowers are required to insure the instrument for the duration of the loan period to cover loss, theft, or damage. Proof of insurance may be requested before the instrument is handed over.

    • Always use the provided case for transporting the instrument.

    • Avoid exposing the instrument to extreme temperatures or conditions (e.g. excessive humidity or dryness).

    • Instruments must be returned on or before the agreed loan end date.

    • Borrowers are responsible for returning the instrument in the condition it was received, barring normal wear and tear.

  • Borrowers may be asked to provide feedback or updates on how the instrument loan has benefited their playing, teaching, or programme. This helps BDRS evaluate the impact of the Instrument Bank.

  • Failure to comply with these guidelines may result in the termination of the loan agreement and ineligibility for future loans.